The Ultimate Guide To Business Travel
Let's say you are going on your first business trip. You are imagining all the perks that are associated with it: Exploring a new city, travelling around in a luxurious car, staying at a 5-star hotel.
This is probably what you are thinking of doing but, wait! It is not all rainbows and sunshine. Business travel is not a vacation trip. You have a lot of responsibility and the experience can become a bit overwhelming.
If you want your business journey to be smooth and successful then prepare comprehensively in advance. You can avoid many silly mistakes by simply staying organized and planning ahead of time.
So, today we are going to share some guidance with you with this quick guide.
Stay Aware of the Company’s Travel Policy
This is the tedious part, reading the company’s travel policy. To make sure you don’t violate any rules, you must be aware of all the policies. Any well-established company will have a set of rules that every worker should adhere to.
Take them seriously. Many of us think of these policies as something trivial. It is a result of years of hard work. Before you begin your preparations, read the documents carefully and if you have confusions, ask your manager. You will learn a lot about insurance coverage, expenses reimbursement, car rental coverage, accommodation bookings and much more.
Get Familiar with Your Destination
Every country is different and has its own traditions, customs and business etiquettes. Cultural differences can cause a serious impact on your business meeting and some serious misunderstanding.
Check and Double-Check your Passport
It may sound obvious but still many people forget about it. Each country has its own set of rules, so make sure you have your passport updated.
Book your Stay Early
Finding a place to stay in another country can take a bit longer than usual. If you are doing it yourself, save your valuable time by choosing one of your company’s recommended booking channels.
Same goes for transportation services. Your company will have a few recommended car rental companies.
By opting for the recommended channels, you can perform within the rules and regulation. For car rental services, you can use Al Muftah’s easy to book car rental services tool.
Managing the Luggage
Taking care of your suitcase is the next thing you need to do. You can go online to know the tricks to pack your suitcase like a pro. However, there are three most important things you should keep in mind:
- Keep hand-luggage only
- Mix and match pieces for additional clothes
- Keep personal care products in travel-sized packs
Have a Plan while you’re on the Trip
As discussed above, if you want your business trip to be successful, you need to avoid any confusion and have clear goals in your mind.
Think about your objectives, set clear goals and make a path to achieve them. For instance, if your goal is to attend a meeting and to make new business connections, then keep some extra time to socialize with those new connections, to strengthen your relationship.
Be Prepared and Flexible
No matter how robust your plan is, there is a chance that it can go wrong. And, there are certain things which are not in your control, for instance: the flight delays, cancelled meetings and prolonged commutes.
Just don’t keep your schedule too tight. Have some extra space so that if something goes wrong, you still have enough room to make it work.
Get Good Sleep and Eat Healthily
The fragrance of the tangy salad is inviting at the Hotel's dine-in but with tiring long days, the travelling can exhaust you mentally and physically. Don’t let anything come in the way of a good night sleep because you must function properly.
Many people who are travelling for the first time, eat inappropriate food during their trip. Eating unhealthily can upset your stomach which will keep you at discomfort. When you are on a business trip, you should remain at your best. If you are feeling discomfort, you can’t impress your clients with your charm and eloquence. So, eat healthy to avoid any bad situation.
Make Business Connections
When you depart on a business trip, you leave your family and the office colleagues you see every day. While leaving all these people behind, you get an opportunity to meet a bunch of new people and make new friends and business connections. This will strengthen your network and increase your chances of getting business opportunities.
So, be confident, open and unafraid of reaching out to new people.
Use the Money Wisely
When you are spending the money of your company, it is easy for you to get carried away and to spend more. But how you spend your money will tell a lot about your character to your employer. You may think that these things go unnoticed but, they don’t.
Spend your money wisely. Don’t purchase anything that you won’t buy with your own money.
Ask for and Save all your Receipts
Track your spending carefully. You have to report all your expenses to your manager. To get the reimbursement, you need to show all the receipts (or take pictures). So, keep an eye on everything you purchase and take a picture of the receipt, so even if your paper receipt gets lost, you have a picture as a back-up.